22 Nov 10 Tips for Hosting a Corporate Event in Los Angeles
You’re planning a corporate event in Los Angeles and you’re looking for guidance and inspiration. Well, you’ve come to the right place! At Pic Station, we’ve been involved in organizing a number of corporate and private events throughout LA. Our Los Angeles photo booths are renowned throughout the city! Since we have years of experience helping with events in Los Angeles, read on here for some of the top tips from our coordinating experts.
1. Budget for LA Prices
Los Angeles is one of the most expensive cities in the world. Venues especially can involve pretty daunting prices. From your location to your food, do a little bit of research before you start planning your corporate event in Los Angeles to ensure that you have the funds to deliver a stellar evening.
Depending on your location, venues can range from $5,000 to $15,000 for a rental while food usually averages $50 to $100 per person. And don’t forget you also have to budget for entertainment, photography, alcohol, and maybe even a photo booth in Los Angeles.
2. Work with a Coordinator
If you’re working solo, it can be really tough to plan a corporate event in Los Angeles on your own. An event coordinator can help you with every aspect of your planning. They know what type of budget you need and have connections with vendors and venues in your area. A good coordinator will keep your planning timeline on track and even run things on the day of your event. Find a coordinator that has mostly worked on corporate events and not one that specializes in private events like weddings or birthdays.
3. Choose a Theme
Whether you want to have a glamorous or casual corporate event in Los Angeles, a theme is a constructive guideline that will help you choose a venue as well as catering and decorations. Are you releasing a new product line or show? Structure your event around it to ensure your guests know why you’re celebrating. Is your event for employees during the holiday season? Don’t be shy about including Christmas, Hannukah, and Kwanza into your celebrations.
4. Find the Perfect Spot
Choosing the right location is about more than just cost and venue size. You need to keep the convenience of your location in mind. Does it have a kitchen for the catering team to cook in? Is there any décor already in place or do you have to bring everything yourself? Is it close enough for all your guests to have an easy commute? If it’s in the middle of a traffic-logged street, have you thought about parking and accessibility?
All of these questions will help you decide which event venue is best for your specific corporate event in Los Angeles.
5. Hire an Event Photographer
An event photographer is necessary for any corporate event in Los Angeles that wants to utilize their photos for later marketing and branding efforts. At Pic Station, we do more than just photograph your event, we also instantly upload your photos online to be branded and shared on social media. Once the photos are ready, our attendants will walk around your event with iPads and offer to share or print photos for your guests.
6. Accessorize Your Venue
Once you’ve chosen a theme and hired a coordinator, decorating your venue should be pretty simple. The only additions you may want to consider are interactive decorations, like games, dancing, and photo booths. These give your guests something to do other than just stand around and eat or talk. A photo booth in Los Angeles is especially memorable since your guests leave with a digital copy or a physical printout for themselves.
7. Share on Social Media
Sharing your event on social media can help build your brand and market your company. Whether it’s a public corporate event in Los Angeles or something just for your in-house team, you want to let the world know how amazing your events are. Build up some hype around your next party with social media posts before, during, and after your event.
For posts during the event, Pic Station has something very special that can help! Our hashtag printer allows us to monitor any posts that are tagged with your unique hashtag. We can curate these images and print them for guests instantly! We can also upload any images taken in our hashtag photo booth to social media right away!
8. Opt for Valet Parking
Los Angeles is known for its insane traffic and difficult parking — especially in popular areas like Downtown, Culver City, and Santa Monica. Don’t slow down your event and frustrate your guests by forcing them to find parking on their own. Hire a valet company to streamline arrivals and entrances to your next corporate event in Los Angeles.
9. Provide Healthy Food
California as a whole is one of the states that is most conscious about healthy eating habits. Nearly everyone has some sort of alternative dietary needs or allergies. Plan ahead to ensure your guests have a great time with healthy foods that are allergen-free. You can discover exactly what to tell your caterers when you request that guests for your corporate event in Los Angeles RSVP with any special dietary needs.
10. Inspire with Entertainment
From inviting Cirque du Soleil to perform to hiring musicians to create a specific ambiance, entertainment is crucial to any corporate event in Los Angeles. Get creative with your entertainment and choose something that fits in with your theme or speaks to your business.
Hosting an Amazing Event
Planning an event for your company can seem like a daunting task, but with some tips and advice from the experts, you’ll put something fabulous together in no time! Whether you need help with event photography or a photo booth for your Los Angeles event, reach out to the team at Pic Station for professional assistance!